Elizabeth Cogswell Baskin

Boost collaboration with a culture of respect for expertise

Want to build collaboration across departments, disciplines or business units? The first step is to raise the visibility of the work being done and the expertise of the people doing the work. For employees to value ideas contributed by someone from another discipline or with a different expertise, they first need to respect what others bring to the table.

We’ve seen this connection between respect and collaboration with a couple of clients recently. Each of these two companies depend on innovation and bringing new ideas to market in order to remain competitive. Both involve manufacturing and technology. Both are incredibly impressive in the way they collaborate across silos to create better solutions for customers in their industries.

When interviewing high-level engineers at both companies, they speak with great excitement about their collaborative efforts. They heap praise on the expertise of partners from other business units or functions and stress how lucky they are to be able to work with the collaborative team they’ve formed.

How does that happen? These two companies have developed their shared admiration for differing expertise organically. But if that’s not already the climate at your company, you can use communications strategies and tactics to sow the seeds of respect.

Providing visibility is the catalyst. Employees can’t respect each other’s expertise if they don’t know about each other. One of the most important elements of collaboration is awareness of the work being done in other areas of the company.

Develop a channel or two that provide windows into other silos. There are numerous ways you can do this, including your intranet. One of the tactics Tribe often recommends is an employee culture magazine that features the work of individuals and teams across the range of functional divisions or business units or geographical locations.

A magazine can turn employees into celebrities. A feature article can explore a project or initiative in some depth, quoting several of the employees involved and sharing their successes and solutions. A spread of employee spotlights can showcase the work of three or four or even more employees in various functional areas. A roundtable article that includes management from several different silos can share their perspectives on topics like innovation or team building or leadership.

Shining the limelight on employees supports a culture of respect. A magazine or another channel with the same intention of showcasing the talent in your company communicates to all employees the value that each individual can bring to the company’s success. And a culture of respect helps create a work environment that fosters collaboration.

Interested in increasing collaboration in your organization? Tribe can help.

 

Elizabeth Cogswell Baskin

15 Years of Internal Communications: What’s Changed and What Hasn’t

Tribe was founded as a creative branding boutique 15 years ago yesterday. And while our original focus was on traditional advertising, from the very beginning we were asked to take on internal communications projects for large companies. The industry has changed in many ways since 2002, and in others ways, it’s still exactly the same. Here are three observations:

  1. It starts in the C-suite: When CEOs believe communication with employees is important, they’ll create the budget to make it happen. Often we find some major organizational change — from the acquisition of another company to a shift in strategic priorities — will provide the trigger for stepping up internal communications. This is something we see more often now than we did 15 years ago. What hasn’t changed is the way an individual CEO will drive communications about vision and values — or not. If it’s not important at the top, it’s generally not seen as an important topic for the rest of the company.
  2. Technology has elevated our field. The advent of intranets was a major game changer, but the intranet game itself has changed dramatically over the years. Back in the day, UPS was our first client with an intranet (although they called it a portal and it was really just a collection of links). Then for years SharePoint was the only way to go and we used it for every site we built, from Porsche to PVH. Now, SaaS platforms make it much easier and more affordable — not to mention faster. We’ve been able to pull off sites in less than a month, without impacting the workload of the clients’ IT team.
  3. Print publications never died. Although digital communications fill the lion’s share of our clients’ communication channels nowadays, there’s still a place for print. In our early years at Tribe, we published a printed internal newsletter every month for Porsche. In black and white, because color was way too expensive. Today we do digital newsletters and magazines more often than print, but when there’s a large percentage of employees without dedicated computers, we still recommend printing. For one client, those printed magazines are mailed to each employee’s home. Expensive, yes, but it’s the only channel that goes directly from corporate to the folks in the manufacturing facilities.

One of the most interesting things about the internal communications field is that it’s changing all the time. New platforms, apps and technology provide nearly endless new possibilities for ways the company can communicate with employees. However, the most important element remains, whether you’re typing it up in black and white or shooting 3-D HD scented video to digital watches: it’s just human beings talking to human beings. Authenticity counts, regardless of the medium.

Interested in communicating more authentically to your employees? Tribe can help.

 

 

 

Elizabeth Cogswell Baskin

To Shift Culture, Be Honest About the Gap Between Reality and the Vision

Or “Defining reality and creating hope go hand in hand,” as the retired CEO of Yum! brands David Novak put it in a recent LinkedIn post. (FYI, Novak has recently published a book on recognition titled “O Great One!”) His comment was directed at the need for leaders to move past defining reality to “show people where that reality can take them.”

That need also extends to internal communicators. There’s sometimes a temptation for internal communicators to paint the culture a rosier hue than it actually is. People fear being negative. But employees know their culture, because they live the culture, and if you ignore the existing issues, you undermine their trust.

The first step to shifting culture is to acknowledge where you are now. It takes courage to be honest, because if we’re honest, most cultures aren’t where we’d like them to be. Yet human beings, and their resulting cultures, have a tremendous capacity for change.

When you use the reality as a starting point for a vision of what could be, you harness a tremendous amount of power for change. Or as Novak might say, hope.

As internal communicators, our job is to be clear about the first and inspirational about the second. In other words, this is where we are, and this is where we’re going to go. We own our reality, and we also claim our vision.

Interested in shifting your culture? Tribe can help.

 

 

 

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Elizabeth Cogswell Baskin

3 Tips to Avoid Overloading Employees With Emails

HiResWhen someone talks too much, people tend to tune them out. By the same token, if you’re constantly emailing employees, they may not be paying attention to those messages.

Employees already get too many emails. Some of those emails are urgent; others are things they need to read to do their jobs. Many are CYA emails that copy everyone who could be even peripherally involved with the topic at hand. And then there are the internal communications emails — which often get left to open later. Which means never.

So your starting point is that your email is low priority. That means your emails need to be both engaging and easy to process to get any kind of attention at all. Here are three tips to increase the effectiveness of employee emails.

1.First of all, cut some copy. Nobody’s got time to read every possible detail you feel you need to communicate. Keep the message simple, and provide a link for more information to satisfy the few who will actually want to know more.

2. Don’t bury the call to action. Employees will be scanning the email to see what they’re supposed to do, so get that call to action in early. The first line, first subhead or even the subject line will work fine. If you think they’re going to read paragraphs of text to figure out what they need to do in response, you’re probably mistaken. Even worse is an email that tosses the call to action in somewhere in the middle of the email where it gets completely overlooked.

3. Make it visual. You know what that say, a picture is worth a thousand words. In an inbox that’s filled with text, a strong visual can be the difference in an instant delete or a cursory look. And a cursory look is the gateway to actually reading the copy.

I’m not saying email isn’t a useful channel. Especially in employee populations where people are sitting in front of computers most of the day, email is often the most direct channel — and the one most preferred by employees.

The challenge is to get your email read. Don’t make the mistake of thinking employees are sitting there waiting for the next internal communications email to pop up. And don’t be so quick to decide that email doesn’t work. It’s possible that you haven’t yet figured out how to make email work.

Want to make your internal communications more effective? Tribe can help.