It’s not about the meeting. It’s about what happens after. Establishing a culture of being productive before, during and after meetings can work wonders on efficiency. In this post, we’ll cover the behaviors that should immediately follow the meeting.
Encourage smart scheduling. Meeting times and scheduling can help or destroy productivity. We understand that calendars get booked and squeezing in those one-hour meetings can be the only way to move things forward. But instead of blocking calendars full and tackling the to-dos later, establish a culture of shorter meetings to leave time for the important steps that should follow immediately after. Tribe recommends scheduling 50 minute meetings instead of the traditional – and often default – 60 minutes. Getting those precious 10 minutes back to regroup and establish next steps can vastly improve output.
Capture action items. A great meeting just wrapped with a lot of deliverables for multiple parties. Instead of letting those tedious scribbles collect in a notebook, encourage employees to immediately record action items to get their team to the next milestone. At Tribe, we use Action Cards, a great low-tech solution that works well for us. Our Action Cards include due dates, details and the person responsible, taking the guess work out of what’s next.
Communicating decisions. The act of making decisions while in a meeting is as triumphant as important, but what’s next? Communicating the news of decisions to the appropriate person or team is just as significant as making the decision itself. Just as there should be clarity about who’s in charge of capturing the action items, make sure your post-meeting communicators know their responsibility in keeping everyone on the same page.
Interested in developing your productive culture? Tribe can help.